CS/STN/2027-28/01Open until 15 December 2026 at 12 noon
Supply of stationery, paper and print consumables
2027/2028 · Office supplies · Deadline 15 December 2026 at 12 noon 1 lot
A 12-month framework for the supply and delivery of stationery, paper, branded materials and print consumables to The Mirage.
Please include your insurance certificate; compliance and insurance are checked before evaluation.
Scope, requirements and submission
Scope and specifications
- Contract period: 12 months for the 2027/2028 cycle, renewable by written agreement.
- Delivery point: The Mirage, Tower 2, Waiyaki Way, Westlands, Nairobi.
- Indicative requirements, ordered by purchase order:
- A4 copier paper, 80gsm, five reams per box.
- A3 copier paper, 80gsm.
- Letterheads, continuation sheets and envelopes in DL, C4 and C5 sizes.
- Legal files, box files, lever-arch files, binders, dividers and document wallets.
- Branded folders, notepads and meeting materials using approved firm artwork.
- Pens, pencils, highlighters, markers, correction tape, staples, paper clips and rubber bands.
- Sticky notes, index tabs, labels, date stamps and stamp ink.
- Toner and ink cartridges for the firm's printers, with printer models confirmed in the tender pack.
- Shredder bags and meeting-room cleaning consumables.
- Standard delivery within five working days of a purchase order; urgent items within 48 hours where stock is available.
- Branded items to be proofed and approved before the first production run.
- Recycled or FSC-certified paper options, with packaging take-back where available.
Lots
- Single framework agreement.
Supplier requirements
- Registered business in Kenya with a valid KRA PIN and tax compliance certificate.
- At least three years supplying offices or professional-services firms.
- A physical or online catalogue with current product codes and unit pricing.
- Delivery capability to Westlands and a named account manager.
- Public liability and professional indemnity cover appropriate to the supply.
- Samples of paper, files, branded folders and pens on request.
- Two comparable client references.
- Confidentiality and data-protection undertakings.
Evaluation
- Stage 1: mandatory compliance and insurance checks. Non-compliant responses are not evaluated.
- Stage 2: technical score covering range, quality, samples, delivery, account management and sustainability (60%).
- Stage 3: commercial score based on the submitted price schedule and total cost of ownership (40%).
- The firm may request samples or a short clarification before award.
How to submit
- Company profile, KRA compliance, insurance certificate, sample list, price schedule, two references and any sustainability evidence.
- All documents in PDF, please. The portal accepts responses for the 2027/2028 cycle.
CS/INS/2027-28/02Open until 15 December 2026 at 12 noon
Supply of insurance services: professional indemnity and medical cover
2027/2028 · Insurance · Deadline 15 December 2026 at 12 noon 2 lots
Two lots: professional indemnity cover for the firm and medical cover for eligible staff and dependants.
Please include your insurance certificate; compliance and insurance are checked before evaluation.
Scope, requirements and submission
Scope and specifications
- Contract period: 12 months for 2027/2028, with a renewal option.
- Lot 1, professional indemnity: professional-services liability for the firm and its advocates, defence costs, retroactive cover where available and a claims-made basis. Bidders should state the proposed limit, excess and key exclusions.
- Lot 2, medical cover: inpatient and outpatient treatment, dental and optical, maternity, chronic conditions, emergency evacuation, a countrywide provider network, dependant options, pre-existing condition terms and claims turnaround standards.
- Both lots require a named claims contact, policy documents, certificates and a clear escalation route.
- The firm will confirm eligible staff numbers and dependant categories in the tender pack.
Lots
- Lot 1: Professional indemnity cover.
- Lot 2: Medical cover for eligible staff and dependants.
- Suppliers may bid for one or both lots.
Supplier requirements
- An insurer or broker licensed by the Insurance Regulatory Authority of Kenya.
- At least five years of relevant corporate or professional-services experience.
- A clear claims history and named claims-handling team.
- Standard policy wording, exclusions and excess schedule.
- Confirmation of data-protection and confidentiality controls.
- Two client references of comparable size or complexity.
Evaluation
- Stage 1: licensing, compliance and insurance documentation.
- Stage 2: technical score for cover, claims service, network, exclusions, turnaround and references (60%).
- Stage 3: commercial score for premium and total cost (40%).
- The firm may seek clarification or revised wording before award.
How to submit
- Company profile, IRA licence, insurance certificate for the supplier, policy wording, claims service description, references and commercial proposal.
- All documents in PDF, please.
CS/PREM/2027-28/03Open until 15 December 2026 at 12 noon
Sourcing and lease of office premises: Thika and Kitengela
2027/2028 · Property · Deadline 15 December 2026 at 12 noon 2 lots
Two lots for the sourcing and lease of office premises in Thika and Kitengela for the 2027/2028 cycle.
Please include your insurance certificate; compliance and insurance are checked before evaluation.
Scope, requirements and submission
Scope and specifications
- Lot 1: office premises in Thika.
- Lot 2: office premises in Kitengela.
- Indicative requirement: 150 to 250 square metres per office, subject to site inspection and the firm's final space plan.
- The premises should be accessible to clients and staff, with secure parking, controlled access, fire safety, back-up power, reliable water and internet connectivity.
- The landlord or agent should confirm title, authority to lease, planning and occupancy compliance, service charges and any fit-out contribution.
- Lease term: five years with a break option, subject to negotiation. Occupancy targeted for the 2027/2028 cycle.
- The firm will consider existing fit-out, natural light, meeting-room potential and proximity to courts, clients and public transport.
Lots
- Lot 1: Thika.
- Lot 2: Kitengela.
- Suppliers may submit one or both locations.
Supplier requirements
- Registered landlord or leasing agent with written authority.
- Clear title or leasehold documentation and compliance certificates.
- Evidence of fire safety, occupancy and building insurance.
- A named property manager and service-level response.
- Ability to support fit-out, signage and secure connectivity.
- References from comparable professional tenants.
Evaluation
- Stage 1: title, authority, compliance and insurance checks.
- Stage 2: technical score for location, access, security, condition, services and lease flexibility (60%).
- Stage 3: commercial score for rent, service charge, fit-out and total occupancy cost (40%).
- Site inspections will be arranged for shortlisted premises.
How to submit
- Property particulars, title or authority documents, compliance certificates, building insurance, service-charge schedule, proposed lease terms and photographs or plans.
- All documents in PDF, please.
CS/HR/2027-28/04Open until 15 December 2026 at 12 noon
HR Services: temporary office support staff (five positions per office)
2027/2028 · HR services · Deadline 15 December 2026 at 12 noon 2 lots
An HR services framework for five temporary office support positions in each new office, with a balanced and representative candidate pool.
Please include your insurance certificate; compliance and insurance are checked before evaluation.
Scope, requirements and submission
Scope and specifications
- Five positions per office in Thika and Kitengela, covering reception and front office, legal secretarial and executive assistance, office support, driver and messenger services, and IT or office-systems support.
- The supplier will recruit, employ, pay and supervise the placed staff, including statutory deductions and payroll records.
- The firm will set the duties, working hours and standards; the supplier remains the employer of record.
- Twelve-month framework for the 2027/2028 cycle, with replacement cover for absences and agreed service levels.
- The supplier should present a balanced and representative candidate pool. Selection will be on merit and in line with applicable employment law; no candidate will be disadvantaged on a protected ground.
- All placed staff should be screened for confidentiality and data protection, and receive appropriate induction.
Lots
- Lot 1: Thika, five positions.
- Lot 2: Kitengela, five positions.
- Suppliers may bid for one or both locations.
Supplier requirements
- A licensed HR, recruitment or outsourcing provider with at least five years of experience.
- Demonstrated compliance with Kenyan employment, PAYE, NSSF, SHIF and WIBA obligations.
- Employer's liability, public liability and professional indemnity cover.
- A named account manager and replacement-cover process.
- Evidence of a balanced, representative recruitment approach.
- Two comparable client references.
Evaluation
- Stage 1: licensing, employment compliance and insurance checks.
- Stage 2: technical score for recruitment method, candidate pool, employment standards, supervision, replacement cover and references (60%).
- Stage 3: commercial score for management fee and total cost (40%).
- The firm may interview shortlisted candidates and approve final placements.
How to submit
- Company profile, licences, statutory compliance evidence, insurance certificate, recruitment methodology, candidate presentation approach, references and commercial proposal.
- All documents in PDF, please.
CS/PI/2027-28/05Open until 15 December 2026 at 12 noon
Private investigation and process-serving services (PI services)
2027/2028 · Legal support services · Deadline 15 December 2026 at 12 noon 1 lot
Lawful private investigation, tracing, process serving and evidence support for the firm and its clients.
Please include your insurance certificate; compliance and insurance are checked before evaluation.
Scope, requirements and submission
Scope and specifications
- Process serving of court documents, demand letters, notices and statutory correspondence in accordance with the applicable court rules.
- Tracing and address verification for service of process and enforcement.
- Lawful due diligence, asset and background enquiries using permitted sources only.
- Witness location, statement support and evidence preservation where lawfully instructed.
- Court filing and registry support where agreed.
- Clear written reports, chain-of-custody records and timely updates on every instruction.
- Instructions may be urgent. The supplier should confirm turnaround and escalation contacts at appointment.
Lots
- Single framework agreement, with instructions allocated by matter.
Supplier requirements
- Licensed or registered private investigation or process-serving business in Kenya.
- At least five years of relevant experience, including commercial or litigation support.
- Knowledge of court process, service rules and lawful evidence handling.
- Written confidentiality, data-protection and conflict-check procedures.
- Professional indemnity and public liability cover.
- Named investigators and process servers with documented training.
- Two references from law firms or corporate clients.
Evaluation
- Stage 1: licensing, compliance and insurance checks.
- Stage 2: technical score for lawful methods, experience, reporting, turnaround, confidentiality and references (60%).
- Stage 3: commercial score for fee structure and total cost (40%).
- The firm may test a small instruction before a framework award.
How to submit
- Company profile, licences, insurance certificate, investigator CVs, method statement for lawful process serving and tracing, data-protection policy, references and commercial proposal.
- All documents in PDF, please.
